General Ledger (GL) Accounts

General Ledger (GL) accounts are reporting codes used to group financial transactions.  Anything sold in Sportsman, (such as activity registrations, day passes, facility reservation, golf greens fees, locker rentals, other fees, merchandise, etc.) must have a GL code attached to it.  It is very important to set up GL codes before you set up programs, facilities and golf courses for registration/reservation as you will need to assign the payments for those programs to a GL account, likely a ‘Sales’ GL account.  

In some cases you many need to set up specific ‘Payment’ type GL accounts – this may come in handy for scholarships, corporate grants etc.  If your GL accounts are not set up correctly, your financial reporting may not provide the data and breakdowns for revenue sources you need.  You will also see these GL accounts when you reconcile your tils.  

Consider consulting with your finance department for an account list.  If that is not available you should define at least broad categories as appropriate for the Sportsman modules you have licensed such as Activity Registrations, Facility Reservations, Rentals, Golf, Merchandise, Membership etc. You must have the basic GL accounts to attach to sales and payments for Sportsman to function.

This Document will cover:

• Adding New GL Accounts

• Editing GL Accounts

• Reviewing &Reporting