Creating Fees

Sportsman allows you to define fees that can then be attached to activity questions or reservation questions; they can also be added as individual items into a sale and cash register buttons can be programmed for specific fees.  Fees are typically add-on items to activity, reservation, or membership pricing.   The following are some examples of items you might charge a fee for team jersey, room cleaning, alcohol service, AV equipment, towel service, facility improvement, table and chair set up, camp registration cancellation, and no-show or cancellation fees.   In addition, Sportsman can accommodate ‘convenience fees’ as a dollar amount or percentage of sale add-on to online registrations and reservations – those are built into the system and not needed to be set up in tables but are established in the Sportsman Desktop Application via File>Administration>Site Configuration on the ‘Internet’ tab.  

Fees can be associated with GL accounts or can be assigned a GL account at the point of sale. They can be taxable, and fee prices can be permitted to be edited or fixed.  For example, if you have a general ‘T-Shirt’ fee of $10 you may want to associate that fee with a baseball or with basketball GL account at the time of the sale or you may want to always associate it with a merchandise GL account.  

There are 2 ways to add financial fees – we recommend you can add them under the Sportsman Define Tab so that they are available to be pulled into any new question being set up or you can establish them as you define a specific activity or reservation questions.    You can allow or not allow fees from your Sportsman Define Tab to be further customized for a specific use.   Note: Fees that are set up outside of the Define Tab (when defining a specific question for example) will not be available in the Define Financial Fees table to be reused.

Prerequisites:  You must have permissions for List Management and Financial List Management enabled by a Sportsman System Administrator.

 This Document will cover:

• Adding New Fees

• Editing Financial Fees

• Reviewing Financial Fees